1) Scope & Who This Policy Covers

This Privacy Policy applies to information collected through our websites, web applications, bidder registration pages, auction catalogs, payment/checkout flows, marketing pages, and related services that link to this policy (collectively, the “Services”).

This policy covers information about:

• Bidders/Buyers registering and placing bids
• Sellers/Consignors listing property for auction (including estates and business liquidations)
• Affiliates and prospective affiliates engaged with our business opportunity and support services
• Site Visitors who browse auctions or request information

2) Information We Collect

A. Information you provide

• Account & registration data: name, email, phone number, username/password, mailing address, and bidder number/account identifiers.
• Transaction-related data: bids, purchases, invoices, pickup/shipping preferences, tax exemption certificates (if applicable), and communications with us.
• Identity/verification data (when required): to prevent fraud and comply with our Terms & Conditions (e.g., confirming account ownership, resolving disputes).
• Seller/consignor data: contact information, inventory/property descriptions, provenance details, payout preferences, documentation needed to administer an estate or liquidation (as applicable).
• Affiliate/business opportunity data: contact details, application details, training/support interactions, and (where applicable) payment records for platform services.

B. Information collected automatically

• Device & usage data: IP address, browser type, device identifiers, pages viewed, links clicked, time spent, referring URLs, and auction/bid activity logs.
• Approximate location: derived from IP address (city/state-level) to personalize listings and help detect fraud.
• Cookies & similar technologies: described in Section 6.

C. Information from third parties

• Payment processors: confirmation that a payment method is valid, payment status, and limited transaction metadata (we do not intend to store full card numbers).
• Service providers: shipping carriers, fraud prevention vendors, identity verification (if used), analytics tools, and marketing vendors.
• Affiliates/referral sources: when a user is referred by an affiliate, we may receive referral identifiers to attribute leads and commissions.

D. Sensitive personal data

“Sensitive” data may include government ID numbers, precise geolocation, biometric data, or other data defined as sensitive under applicable law. If we process sensitive personal data, we will do so only where permitted by law and, when required, with your consent.

3) How We Use Information

We use information to operate, maintain, and improve our Services, including to:

• Create and manage accounts, bidder registrations, and seller/consignor profiles.
• Publish auction catalogs, facilitate bidding, process invoices, and coordinate pickup/shipping.
• Provide customer support, respond to requests, and send operational messages (e.g., bid confirmations, outbid notices, invoice/pickup details).
• Detect, prevent, and investigate fraud, prohibited bidding activity, chargebacks, and security incidents.
• Comply with legal obligations, enforce our Terms & Conditions, Bidder Terms, and other policies.
• Market and promote auctions, features, and the Auction Spear affiliate/business opportunity (subject to your choices in Section 8).
• Measure and improve performance, including analytics and service debugging.

4) How We Share Information

We may share information in the following circumstances:

No sale of personal data (unless stated)

We do not sell your personal data in exchange for money. If our practices change such that “sale” or “sharing for targeted advertising” applies under applicable law, we will update this policy and provide required opt-out mechanisms.

5) Auctions, Estates & Liquidations: Special Disclosures

A. Public-facing auction content

Auction listings may include descriptions, photos, lot numbers, pickup terms, and other catalog details that are publicly viewable. Please do not include sensitive personal information in public notes, listing descriptions, or messages intended for public display.

B. Bid activity and audit logs

To ensure auction integrity, we may maintain bid histories, timestamps, device/session logs, and related records. These records help us detect fraud, resolve disputes, enforce bidding rules, and comply with legal obligations.

C. Estate and liquidation documentation

If you are a seller/consignor for an estate or business liquidation, we may collect information reasonably necessary to administer the sale (e.g., contact details, inventory documentation, and payout instructions). We use this information to perform the services you request and to comply with applicable laws and contractual obligations.

6) Cookies, Analytics & Interest-Based Advertising

We use cookies and similar technologies to keep you signed in, remember preferences, understand site performance, and improve auctions and marketing.

• Essential cookies: required for login, security, and core features.
• Analytics cookies: help us understand usage and improve the Services.
• Advertising cookies: may be used to measure ad performance and show relevant offers, subject to your choices.

You can control cookies through your browser settings. If you disable cookies, some features may not function properly.

7) Texas Privacy Rights (TDPSA)

If you are a Texas resident acting in an individual or household context, you may have the right to:

• Confirm whether we process your personal data
• Access your personal data
• Correct inaccuracies in your personal data
• Delete personal data provided by or obtained about you
• Obtain a portable copy of your personal data (when technically feasible)
• Opt out of certain processing, including targeted advertising, sale of personal data (if applicable), and profiling in furtherance of decisions that produce legal or similarly significant effects (where applicable)

TDPSA also requires consent for processing certain sensitive personal data when applicable.

A. How to submit a request

You may submit a request by:

• Email: [email protected] (replace if different)
• Mail:
  7301 State Highway 161, #148
  Irving, TX 75039-2803

B. Verification

To protect your information, we may need to verify your identity before processing certain requests. If we cannot verify you, we may deny the request as permitted by law.

C. Appeals

If we deny your request, you may appeal our decision by emailing [email protected] with the subject line “TDPSA Appeal.” We will respond within the time required by applicable law.

D. Authorized agents and opt-out preference signals

Where required by law, we will honor requests submitted by an authorized agent and may recognize applicable opt-out preference signals/universal opt-out mechanisms supported by your browser or device.

8) Your Choices & Communications

A. Email marketing

You can opt out of marketing emails at any time by using the “unsubscribe” link in the message. You may still receive non-marketing emails related to auctions you registered for, transactions, security, or account administration.

B. SMS/text messages (if applicable)

If you opt into SMS, you can opt out by replying STOP (or as otherwise instructed in the message). Message and data rates may apply.

C. Account information

You may update certain account information by logging into your account or contacting support.

9) Data Security & Breach Notice

We maintain administrative, technical, and physical safeguards designed to protect personal data. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

If a data breach occurs involving certain sensitive personal information, we will provide notices as required by applicable law, including Texas breach notification requirements.

10) Data Retention

We retain personal data for as long as reasonably necessary to provide the Services, maintain business records (including auction audit trails), resolve disputes, enforce agreements, and comply with legal obligations. Retention periods may vary based on record type and legal requirements.

11) Children’s Privacy

Our Services are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information to us, please contact us so we can take appropriate steps.

12) Affiliate / Business Opportunity Privacy Disclosures

A. Independent affiliates

Affiliates who promote Auction Spear may be independent third parties and are responsible for their own marketing practices. Affiliates must comply with applicable laws and our policies when collecting or using personal data (including obtaining any required consents for email/SMS marketing).

B. Lead attribution and communications

If you inquire about the business opportunity through an affiliate referral, we may record referral identifiers and share limited lead-status information with the referring affiliate to attribute the referral (for example, whether you completed an inquiry form). We do not authorize affiliates to access bidder financial information or confidential account details unless you explicitly provide it to them.

C. No guarantees; results vary

Any income or business opportunity information is provided for general informational purposes. We do not guarantee results, earnings, or profitability. Your success depends on many factors including effort, market conditions, and compliance with auction rules and applicable laws.

13) Third-Party Links & Services

Our Services may link to third-party websites or services (for example, payment processors or shipping tools). Their privacy practices are governed by their own policies, not ours. We encourage you to review third-party privacy policies before providing information.

14) Updates to This Policy

We may update this Privacy Policy from time to time. We will post the updated version and revise the “Last Updated” date above. If we make material changes, we will provide notice as required by law (for example, via the website or email). Please note: quietly changing privacy promises can raise compliance issues; we aim to provide clear notice when practices materially change.

15) Contact Us

Attn: Privacy Team
7301 State Highway 161, #148
Irving, TX 75039-2803

Email: [email protected]
Phone: 817-587-8287